Create one folder per application
Choose a short identifier combining date, organisation and role. Keep the relevant advertisement, submitted CV, covering message and correspondence. A URL alone may stop working after the advertisement is removed.
Separate reusable drafts from submitted files. “CV-role-2026-10-08.pdf” is easier to identify than several files named “final”. Avoid identity numbers, health information or other people’s contact details in filenames.
Prepare evidence without sharing everything
Check what is requested and why it relates to the role. An example of work can be anonymised; prepare professional references with the person concerned. A working copy may be sufficient to review your experience.
Keep administrative documents separate from a shared portfolio. Public links can be forwarded. Check access permissions, sharing duration and how to withdraw access.
Review the exported version
Open the PDF as a recipient would: check page order, links, small-screen readability, selectable text and current contact details. Review attachments immediately before sending to avoid using a version intended for another organisation.
Record the date, channel, submitted files and next action in your tracker. Identify any revised submission as a new version. Do not assume the recruiter automatically opens your latest copy.
Review access and archive
After the recruitment process ends, review shared links and document copies. Remove unnecessary access and retain an archive suited to your needs. This is a personal organisation method, not a legally prescribed retention period for candidates.
The site’s French application workshop stores tracking information in the browser. Local storage depends on the device and can be erased. Export useful information and do not store sensitive documents there. Check your backup before switching devices.
Frequently asked questions
Should I send every supporting document in my first email?
No. Check why each document is needed and verify the receiving channel. Share information appropriate to the recruitment stage.
Is browser storage a backup?
No. Local records may be lost when browser storage is cleared. Retain an export when needed.
Sources and editorial method
The linked official resources support the factual points. The workflow, sample prompts and exercises are editorial suggestions. Sources may be in French.